Promotion Process

Year 1: April	Potential candidates should identify themselves to both their PIC and DDD.
Year 1: June - July	During this time, the Department of Medicine will host an “Are You Ready For Promotion?” workshop with the Chair. These workshops aim to help candidates decide if they are ready for promotion and provide an overview of the promotions process before candidates consult with their DDD, PIC, or promotion mentor. Workshops for candidates considering the 2025-26 promotions cycle will be held in early Summer 2025, and will be announced in Spring 2025.
Year 1: September	Candidates submit updated CV and draft Candidate Statement to PIC and DDD. All candidates should be using Elements, as of 2025.
Year 1: October-November	Hospital Pre-Review with DDD input.
Year 1: November - December	PIC offices submit confirmed candidate lists to U of T DoM. Divisional candidate lists are distributed to DDDs. U of T DoM hosts mandatory workshops for promotion candidates, administrators and mentors. Workshops for candidates considering the 2025-26 promotions cycle will be announced in Fall 2025.
Year 2: January	U of T DoM sends POWER data to all candidates for review and compilation. Candidates prepare documents for submission. Teaching Effectiveness Committee (TEC) Workshops with Dr. Lori Alberts (TBA). Workshops for candidates considering the 2025-26 promotions cycle will be announced soon.
Year 2: February	Candidates submit Referee Lists.
Year 2: March - April	Candidates submit all promotion documents.
Year 2: April - May	Student Letters solicited by U of T DoM.
Year 2: May - June	DoM Teaching Effectiveness Committee (TEC) meets to review all candidates for Competence or Excellence in Teaching. Candidates may receive feedback and be asked to submit updates to their promotion documents.
Year 2: May - August	Internal and external referee letters are solicited by U of T, DoM.
Year 2: September - November	U of T DoM Promotion Committee (DPC) meets to review candidate documents. Candidates may be asked to submit additional materials. The DPC makes a final recommendation regarding each candidate to the DoM Chair.
Year 2: December	DoM Chair advises the candidate, PIC and DDD of DPC final recommendations. Those recommended for promotion are sent for review by the Temerty Faculty of Medicine (TFoM) Decanal Promotions Committee (DecPC).
Year 3: January -March	DecPC deliberates recommendations and advises the Dean and Provost.
Year 3: May - June	DoM Chair notifies candidate, PIC and DDD of outcome. Provostial confirmation of promotion confirmed in writing to candidate.
Year 3: July 1	Promotion takes effect.

Year 1:

April

Potential candidates should identify themselves to both their PIC and DDD.

Year 1:

June - July

During this time, the Department of Medicine will host an “Are You Ready For Promotion?” workshop with the Chair. These workshops aim to help candidates decide if they are ready for promotion and provide an overview of the promotions process before candidates consult with their DDD, PIC, or promotion mentor.

Workshops for candidates considering the 2025-26 promotions cycle will be held in early Summer 2025, and will be announced in Spring 2025.

Year 1:

September

Candidates submit updated CV and draft Candidate Statement to PIC and DDD.

All candidates should be using Elements, as of 2025.

Year 1:

October-November

Hospital Pre-Review with DDD input.

Year 1:

November - December

PIC offices submit confirmed candidate lists to U of T DoM. Divisional candidate lists are distributed to DDDs.

U of T DoM hosts mandatory workshops for promotion candidates, administrators and mentors. Workshops for candidates considering the 2025-26 promotions cycle will be announced in Fall 2025.

Year 2:

January

U of T DoM sends POWER data to all candidates for review and compilation.

Candidates prepare documents for submission.

Teaching Effectiveness Committee (TEC) Workshops with Dr. Lori Alberts (TBA). Workshops for candidates considering the 2025-26 promotions cycle will be announced soon.

Year 2:

February

Candidates submit Referee Lists.

Year 2:

March - April

Candidates submit all promotion documents.

Year 2:

April - May

Student Letters solicited by U of T DoM.

Year 2:

May - June

DoM Teaching Effectiveness Committee (TEC) meets to review all candidates for Competence or Excellence in Teaching. Candidates may receive feedback and be asked to submit updates to their promotion documents.

Year 2:

May - August

Internal and external referee letters are solicited by U of T, DoM.

Year 2:

September - November

U of T DoM Promotion Committee (DPC) meets to review candidate documents. Candidates may be asked to submit additional materials. The DPC makes a final recommendation regarding each candidate to the DoM Chair.

Year 2:

December

DoM Chair advises the candidate, PIC and DDD of DPC final recommendations. Those recommended for promotion are sent for review by the Temerty Faculty of Medicine (TFoM) Decanal Promotions Committee (DecPC).

Year 3:

January -March

DecPC deliberates recommendations and advises the Dean and Provost.

Year 3:

May - June

DoM Chair notifies candidate, PIC and DDD of outcome. Provostial confirmation of promotion confirmed in writing to candidate.

Year 3:

July 1

Promotion takes effect.

Promotion Mentors

Mentors are chosen by each hospital to guide candidates through the promotion process and assist with preparing their documents. Mentors may have specific expertise in an area of CPA, Research, and Teaching/Education

As a candidate for promotion, it is critical that you frame your accomplishments in a logical and compelling way in order to be successful. You are being asked to draft a submission that contains a mixture of structured and free form content. Both are important. You will likely need support in determining how to best do this, which is why we strongly encourage ongoing discussions with your promotion and other mentors.

Hospital	Mentors
Baycrest Centre for Geriatric Care	Gary Naglie
Sinai Health System University Health Network Toronto Rehab Institute	Louise Harris Shahid Husain Geoffrey Liu Sharon Walmsley
Sunnybrook Health Sciences Centre	Shaheeda Ahmed (Teaching/Education) Maureen Trudeau (CPA) Jill Tinmouth (Research)
St. Michael's Hospital	Glen Bandiera Ahmed Bayoumi Marie Faughnan Richard Gilbert Shaun Goodman Stephen Hwang Robert Josse Kamran Khan Larry Leiter Sharon Straus Andrew Yan
Women's College Hospital	Anna Day (CPA) Paula Harvey Catherine Kelly (Teaching/Education) Mona Loutfy (Research) Paula Rochon (Research)

Appeals

There are two possible grounds for appeal:

Procedures have not been properly followed
Scholarship, teaching, and service of the candidate have not been evaluated fully or fairly

The process is outlined in Section 29 of the University of Toronto Policy and Procedures Governing Promotions1980, and more fully in the Grievance Procedure, Article 7 of the Memorandum of Agreement Between the Governing Council and the University of Toronto Faculty Association, 2006. Clinical faculty should also refer to the Policy for Clinical Faculty, 2004, and the Procedures Manual for Policy for Clinical Faculty, 2013.